X-Git-Url: http://git.claws-mail.org/?p=claws.git;a=blobdiff_plain;f=manual%2Fhandling.xml;h=1db710717252ba21915ba2119e26e5856cde0131;hp=e67113fe44d6f2fce29b41efb5a552355865af49;hb=39672a61e54e147336dc8b03faed5844181aab84;hpb=4fb5834b5ddbae015bf61912abb8aeecff353589 diff --git a/manual/handling.xml b/manual/handling.xml index e67113fe4..1db710717 100644 --- a/manual/handling.xml +++ b/manual/handling.xml @@ -5,24 +5,204 @@
Mail folders + If you receive a lot of emails, you will probably soon find that your + Inbox folder is growing to the point where you have a hard time finding + an email again, even if you received it just a few days ago. This is why + Claws Mail, like most good mail clients, provides you with multiple + possibilities in organising your mails. + + + You can create as many folders and subfolders as you need. For example, + one folder for your family, one folder for friends, folders for + mailing-lists, archive folders for old mails that you still want to have + available, etc. To create a new folder, simply right-click on its parent + folder and choose New folder... from the drop-down menu. + If you want to create a folder Friends inside your Inbox + folder, for example, just right-click on the Inbox folder, choose + New folder..., and type in Friends in the + dialogue that appears. Click the OK button, and the new folder is + created.
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Folder organisation + Now that you have created folders, you can manipulate them and their + contents using menu items or drag 'n' drop. Moving one folder into + another, for example, can be done by right-clicking on the folder you + want to move, choosing the Move folder... menu item, and + selecting the destination folder. This will move the folder, with the + mail it contains, to a subfolder of the chosen folder. Alternatively, + you can drag a folder to another one by clicking on it, keeping the + mouse pressed, moving the mouse cursor over the destination folder and + releasing the button. + + + If you want to remove a folder and the mail it contains, simply + right-click on the folder and choose Delete folder.... As + this is potentially harmful, (the mails in the folder will be deleted + and not recoverable), you will be asked for confirmation. + + + In the same manner that you move a folder to another one, you can move + emails from one folder to another. The same method applies for this: + either drag 'n' drop emails to a folder, or choose + Move... after right-clicking on the mail. You can select + multiple emails by using the Control or Shift key while clicking on + them. You can also copy emails to another folder by pressing the Control + key when drag'n'dropping, or by choosing Copy... from the + email's contextual menu. + +
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+ IMAP subscriptions + + The IMAP protocol allows one to store a list of subscribed folders. Most + mail user agents hide the unsubscribed folders away from the GUI, and have + a little window allowing to subscribe to these unsubscribed folders. In + Claws Mail, subscriptions are respected by default, and only subscribed + folders will be displayed. If you want to see all your folders, you can just + uncheck Show subscribed folders only in the IMAP mailbox' + contextual menu or the account preferences. You'll be able to subscribe and + unsubscribe folders from this contextual menu too. If the unsubscribed + folders are hidden from the list, you will have two ways to subscribe to + a folder: either show all folders, subscribe the ones you want, and hide + unsubscribed folders again; or, if you know the folder's name, use + Create new folder in its parent's contextual menu.
- Simple mail filters + Filtering + Once you have a nice folder hierarchy in place, you'll probably want + Claws Mail to sort your incoming emails automatically, in order to + avoid having to move messages manually each time they arrive. For this + you can use the Filtering feature. + + + You will find the filtering preferences via the + Configuration menu, Filtering item. From + this dialogue you will be able to define new rules, modify or delete + existing rules, re-order the rules, and enable/disable them. Filtering + rules are defined by five things: the enabled status, a name, an account + name, a condition, and an action. All disabled rules are simply ignored. + The Name entry is optional, it's there to help you + identify your rules. An account name can be chosen, which will restrict + the rule to mail retrieved from the named account only, skipping it for + mail retrieved from all other accounts. The default value is + All, which means that the rule is global and will + be applied to all mail, regardless of the account from which it was + retrieved, (see paragraph below). The condition format is an expression + defining what Claws Mail should look for when filtering mail, for + example: to matchcase claws-mail-users is for messages + sent to any address containing claws-mail-users. You can + easily define conditions by clicking the Define... button + at the right of the field. The last part of a filtering rule is the + action, which instructs Claws Mail what to do with mail matching + the condition we just defined. For example, mark_as_read + marks the mail as read as soon as it arrives in your inbox, or + move #mh/Mailbox/inbox/Friends moves the mail to your + Friends subfolder. Here, too, a Define... + button is available to help you define the action to take. + + + Filtering rules can be assigned to a single, specific account. To do + this select an account from the Account combo below the + Name entry. When you set a specific account the filtering + rule will only be applied to messages retrieved from the named account. + The default value is All, which means that the rule will + be applied globally, to messages retrieved from any account. When filtering + messages manually, if there are any per-account filtering rules defined, + you will be asked what you wish to do with those rules. Possible choices + are to skip the rules, or apply these rules regardless of the account to + which they belong, or use the rules for the currently selected account. + Caution: if you unset the Show this message next time + checkbox and click Filter, on subsequent manual filtering + this choice will be applied without any confirmation. Account specific + rules are only available for filtering, (at incorporation or manually), + the feature is not available for folder Processing or Pre/Post-Processing. + + + Once you have defined the rule, you can add it to the list of rules with + the Add button. Don't forget that the order of the rules + is important: if Claws Mail finds a rule suitable for an email that + either moves or deletes the email, it will stop looking for further + rules for that email. This is why, at the right of the rules list, you + will find four buttons allowing the re-ordering of rules. The rules can + also be reordered by drag 'n' drop. + + + There is also a quick method of creating filtering rules based on the + selected message. After selecting a mail of the type you want to filter, + choose Create filter rule... from the + Tools menu, and choose a type from the submenu: + Automatically mainly helps for mailing-lists posts, + by From creates a filter based on the sender of the + email, by To creates a filter based on the recipient, and + by Subject creates a filter based on the subject. Each + one of these types of filtering has its advantages, it's up to you to + find out what would be the more practical. Usually, + by From is nice to sort out your regular contacts' mails, + whereas by To is more useful to sort mails sent to your + different accounts.
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- Searching for mails +
+ Searching + + There are several methods for searching your emails. + + + One of them is relatively standard, and can be found in the + Edit menu, it's the Search folder... item. + This will open a window where you can specify one or more fields to + search in: From, To, Subject, and Body. After having specified your + criteria, click on the Back or Forward + buttons to navigate through the matching emails, or use + Find all to select all the matching emails at once. Be + aware that searching for text in the body of emails is much slower than + searching in its headers, because the body of emails isn't cached by + Claws Mail. Extended Search mode can be turned on by + clicking the relevant checkbox, thus allowing you to use match expressions + like those used in Filtering rules. + + + If you're looking at a large email and want to find a particular part + of it, you can use the Find in current message... item of + the Edit menu. This works like search in a text document. + + + The final way of searching for emails is using Quick Search, + which you can display or hide by cilicking the little magnifying glass icon + under the Message List. It is also accessible from the Quick Search + item of the Edit menu. Quick Search is more + powerful than the normal search as it can search in standard headers (From, + To, Subject) or in Extended mode using just about any + criteria you can think of. When in Extended mode, the + Information button is visible, enabling you to see the + search syntax. An Edit button is also available which + allows you to quickly create a rule. You can also configure + Quick Search to search recursively through subfolders, + whether it should reset itself when you change folders, and whether to + use Type-ahead search (this is a search which results update dynamically + if you pause in the typing). + + When you hit Enter after having specified the search string, the Message + List will shrink to present you with only the matching messages. If you + set the search to be recursive, any subfolder of the current one that + has matching emails will change its icon to a magnifying glass icon. + This way, you can search in your whole mailbox at once. If the search is + in Sticky mode, the filter will stay applied when you go to another + folder. This can be disturbing at first, as you can forget about it, but + is useful in some cases, for example if you want to search in the body + of emails and are not sure of which folder contains the searched email: + a recursive search on the body of emails in a whole mailbox can be + really slow.