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-<?xml version="1.0" encoding="utf-8"?>
-<section id="ch_handling">
-<title>Basic mail handling</title>
-
- <section id="handling_folders">
- <title>Mail folders</title>
- <para>
- If you receive a lot of emails, you will probably soon find that your
- Inbox folder is growing to the point where you have a hard time finding
- an email again, even if you received it just a few days ago. This is why
- Claws Mail, like most good mail clients, provides you with multiple
- possibilities in organising your mails.
- </para>
- <para>
- You can create as many folders and subfolders as you need. For example,
- one folder for your family, one folder for friends, folders for
- mailing-lists, archive folders for old mails that you still want to have
- available, etc. To create a new folder, simply right-click on its parent
- folder and choose <quote>New folder...</quote> from the drop-down menu.
- If you want to create a folder <quote>Friends</quote> inside your Inbox
- folder, for example, just right-click on the Inbox folder, choose
- <quote>New folder...</quote>, and type in <quote>Friends</quote> in the
- dialogue that appears. Click the OK button, and the new folder is
- created.
- </para>
- </section>
-
- <section id="handling_organisation">
- <title>Folder organisation</title>
- <para>
- Now that you have created folders, you can manipulate them and their
- contents using menu items or drag 'n' drop. Moving one folder into
- another, for example, can be done by right-clicking on the folder you
- want to move, choosing the <quote>Move folder...</quote> menu item, and
- selecting the destination folder. This will move the folder, with the
- mail it contains, to a subfolder of the chosen folder. Alternatively,
- you can drag a folder to another one by clicking on it, keeping the
- mouse pressed, moving the mouse cursor over the destination folder and
- releasing the button.
- </para>
- <para>
- If you want to remove a folder and the mail it contains, simply
- right-click on the folder and choose <quote>Delete folder...</quote>. As
- this is potentially harmful, (the mails in the folder will be deleted
- and not recoverable), you will be asked for confirmation.
- </para>
- <para>
- In the same manner that you move a folder to another one, you can move
- emails from one folder to another. The same method applies for this:
- either drag 'n' drop emails to a folder, or choose
- <quote>Move...</quote> after right-clicking on the mail. You can select
- multiple emails by using the Control or Shift key while clicking on
- them. You can also copy emails to another folder by pressing the Control
- key when drag'n'dropping, or by choosing <quote>Copy...</quote> from the
- email's contextual menu.
- </para>
- </section>
-
- <section id="imap_subscriptions">
- <title>IMAP subscriptions</title>
- <para>
- The IMAP protocol allows one to store a list of subscribed folders. Most
- mail user agents hide the unsubscribed folders away from the GUI, and have
- a little window allowing to subscribe to these unsubscribed folders. In
- Claws Mail, subscriptions are respected by default, and only subscribed
- folders will be displayed. If you want to see all your folders, you can just
- uncheck <quote>Show subscribed folders only</quote> in the IMAP mailbox'
- contextual menu or the account preferences. You'll be able to subscribe and
- unsubscribe folders from this contextual menu too. If the unsubscribed
- folders are hidden from the list, you will have two ways to subscribe to
- a folder: either show all folders, subscribe the ones you want, and hide
- unsubscribed folders again; or, if you know the folder's name, use
- "Create new folder" in its parent's contextual menu.
- </para>
- </section>
- <section id="handling_filters">
- <title>Filtering</title>
- <para>
- Once you have a nice folder hierarchy in place, you'll probably want
- Claws Mail to sort your incoming emails automatically, in order to
- avoid having to move messages manually each time they arrive. For this
- you can use the Filtering feature.
- </para>
- <para>
- You will find the filtering preferences via the
- <quote>Configuration</quote> menu, <quote>Filtering</quote> item. From
- this dialogue you will be able to define new rules, modify or delete
- existing rules, re-order the rules, and enable/disable them. Filtering
- rules are defined by five things: the enabled status, a name, an account
- name, a condition, and an action. All disabled rules are simply ignored.
- The <quote>Name</quote> entry is optional, it's there to help you
- identify your rules. An account name can be chosen, which will restrict
- the rule to mail retrieved from the named account only, skipping it for
- mail retrieved from all other accounts. The default value is
- <quote>All</quote>, which means that the rule is global and will
- be applied to all mail, reagrdless of the account from which it was
- retireved, (see paragraph below). The condition format is an expression
- defining what Claws Mail should look for when filtering mail, for
- example: <quote>to matchcase claws-mail-users</quote> is for messages
- sent to any address containing <quote>claws-mail-users</quote>. You can
- easily define conditions by clicking the <quote>Define...</quote> button
- at the right of the field. The last part of a filtering rule is the
- action, which instructs Claws Mail what to do with mail matching
- the condition we just defined. For example, <quote>mark_as_read</quote>
- marks the mail as read as soon as it arrives in your inbox, or
- <quote>move #mh/Mailbox/inbox/Friends</quote> moves the mail to your
- <quote>Friends</quote> subfolder. Here, too, a <quote>Define...</quote>
- button is available to help you define the action to take.
- </para>
- <para>
- Filtering rules can be assigned to a single, specific account. To do
- this select an account from the <quote>Account</quote> combo below the
- <quote>Name</quote> entry. When you set a specific account the filtering
- rule will only be applied to messages retrieved from the named account.
- The default value is <quote>All</quote>, which means that the rule will
- be appied globally, to messages retrieved from any account. When filtering
- messages manually, if there are any per-account filtering rules defined,
- you will be asked what you wish to do with those rules. Possible choices
- are to skip the rules, or apply these rules regardless of the account to
- which they belong, or use the rules for the currently selected account.
- Caution: if you unset the <quote>Show this message next time</quote>
- checkbox and click <quote>Filter</quote>, on subsequent manual filtering
- this choice will be applied without any confirmation. Account specific
- rules are only available for filtering, (at incorporation or manually),
- the feature is not available for folder Processing or Pre/Post-Processing.
- </para>
- <para>
- Once you have defined the rule, you can add it to the list of rules with
- the <quote>Add</quote> button. Don't forget that the order of the rules
- is important: if Claws Mail finds a rule suitable for an email that
- either moves or deletes the email, it will stop looking for further
- rules for that email. This is why, at the right of the rules list, you
- will find four buttons allowing the re-ordering of rules. The rules can
- also be reordered by drag 'n' drop.
- </para>
- <para>
- There is also a quick method of creating filtering rules based on the
- selected message. After selecting a mail of the type you want to filter,
- choose <quote>Create filter rule...</quote> from the
- <quote>Tools</quote> menu, and choose a type from the submenu:
- <quote>Automatically</quote> mainly helps for mailing-lists posts,
- <quote>by From</quote> creates a filter based on the sender of the
- email, <quote>by To</quote> creates a filter based on the recipient, and
- <quote>by Subject</quote> creates a filter based on the subject. Each
- one of these types of filtering has its advantages, it's up to you to
- find out what would be the more practical. Usually,
- <quote>by From</quote> is nice to sort out your regular contacts' mails,
- whereas <quote>by To</quote> is more useful to sort mails sent to your
- different accounts.
- </para>
- </section>
-
- <section id="handling_searching">
- <title>Searching</title>
- <para>
- There are several methods for searching your emails.
- </para>
- <para>
- One of them is relatively standard, and can be found in the
- <quote>Edit</quote> menu, it's the <quote>Search folder...</quote> item.
- This will open a window where you can specify one or more fields to
- search in: From, To, Subject, and Body. After having specified your
- criteria, click on the <quote>Back</quote> or <quote>Forward</quote>
- buttons to navigate through the matching emails, or use
- <quote>Find all</quote> to select all the matching emails at once. Be
- aware that searching for text in the body of emails is much slower than
- searching in its headers, because the body of emails isn't cached by
- Claws Mail. <quote>Extended Search</quote> mode can be turned on by
- clicking the relevant checkbox, thus allowing you to use match expressions
- like those used in <quote>Filtering</quote> rules.
- </para>
- <para>
- If you're looking at a large email and want to find a particular part
- of it, you can use the <quote>Find in current message...</quote> item of
- the <quote>Edit</quote> menu. This works like search in a text document.
- </para>
- <para>
- The final way of searching for emails is using <quote>Quick Search</quote>,
- which you can display or hide by cilicking the little magnifying glass icon
- under the Message List. It is also accessible from the <quote>Quick Search</quote>
- item of the <quote>Edit</quote> menu. <quote>Quick Search</quote> is more
- powerful than the normal search as it can search in standard headers (From,
- To, Subject) or in <quote>Extended</quote> mode using just about any
- criteria you can think of. When in <quote>Extended</quote> mode, the
- <quote>Information</quote> button is visible, enabling you to see the
- search syntax. An <quote>Edit</quote> button is also available which
- allows you to quickly create a rule. You can also configure
- <quote>Quick Search</quote> to search recursively through subfolders,
- whether it should reset itself when you change folders, and whether to
- use Type-ahead search (this is a search which results update dynamically
- if you pause in the typing).
- </para>
- <para>
- When you hit Enter after having specified the search string, the Message
- List will shrink to present you with only the matching messages. If you
- set the search to be recursive, any subfolder of the current one that
- has matching emails will change its icon to a magnifying glass icon.
- This way, you can search in your whole mailbox at once. If the search is
- in Sticky mode, the filter will stay applied when you go to another
- folder. This can be disturbing at first, as you can forget about it, but
- is useful in some cases, for example if you want to search in the body
- of emails and are not sure of which folder contains the searched email:
- a recursive search on the body of emails in a whole mailbox can be
- really slow.
- </para>
- </section>
-
-</section>
-
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