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7. Dialogs and views

7.1 Folder view

The folder view shows you all the mail folders that you have created, in a tree-like structure. If you want to see the headers of the messages in a specific folder, just click the name of the folder once, and in the summary view you can see the messages in the selected mail folder.

When you see a + sign in front of a folder name, that means the folder branch of that part of the tree is 'collapsed'. You can expand that part by clicking the + sign. In that same manner you can also collapse the - sign in front of an expanded branch of the folder tree.

Special folders:

Draft: here you store messages that you want to send out more often, or you want to work on some more. Using the 'reedit' option from the message menu, you can edit the message further.

Trash: in here all your deleted messages go. Depending on the common preferences setting, this box is or is not emptied when you end Sylpheed.

7.2 Summary view

The summary pane can show you many things. You can select what you want to see from the Summary menu, selecting the option "Set display item". A list of all options is:

You can sort the summary view in many ways, by clicking the button that is above the column. Click once to sort going up (a-z), click once more to sort going down (z-a).

If you think the size of a column is not right, you can adjust that by placing the mouse cursor next to the button of the column you want to adjust, press mouebutton1 (left button) and drag the column to the width you want it to have.

Select a message by clicking on it with the mouse. Once the summary pane has the focus of the program, you can also move up and down in the list through the cursor keys, or pressing "p"(revious) and "n"(ext) as in Pine.

7.3 Message view

In the message view you can read the message that you selected in the summary pane. If you entered the summary pane without selecting a message, the message view will be empty. At the top of the message view some info is presented about the message you are reading, as well as some statistics on the selected folder.

You can scroll up and down in the message by using the arrow keys (after clicking inside the message), or by using the scrollbar.

7.4 Common preferences

The Common Preferences, found in the Configuration menu, shows you the following tabs:

Receive tab

In here you can set up how to receive messages.

7.5 Setting up an account/changing an account

In order to set up an account in Sylpheed, in the configuration menu you select "Create new account". If you want to change the settings of an existing account, you select the "Edit accounts..." option from the configuration menu, and there you select the account you want to change. After that you press "edit". Then a dialog appears in which you can enter or update the following areas:

Basic tab

In the "Basic" tab you name the account. This is to make identifying the account easier.

Choose a name that tells something about the account, like the name of the ISP, mailbox or news-server you are setting up. You can select this account to be the default account ("Usually used").

Enter your name and e-mail address, and if you have one, the organization that you use Sylpheed for. In the Protocol box you select the type of service that this account will be using. The flavors you can choose are: POP3 normal, POP3 APOP auth, IMAP4, NNTP news or None (local). In the "inbox" field you can enter the mail folder where the mail for this account will be stored in. This option is disabled when you set up an NNTP News account.

For POP3 and IMAP services you can then specify the server where your mail is stored. Details about this name, and also the name that goes into the field for "SMPT server (send)" should be given to you by your ISP.

For a local unix mailbox, the "Server for receiving" is disabled, since the mail will be received for you.

The fields for User ID and Password will also be disabled for accounts that do no deal with POP3 or IMAP services. Otherwise you can enter the login name and password for the e-mail server with your ISP here. Usually these are the same as your login name and password to access the dial-in service, but this is not standard. If in doubt, contact the helpdesk of your ISP.

Receive tab

The "Receive" tab is only used for POP3 accounts. Here you specify if the mails that were successfully retrieved should be removed from the server. You can also tell Sylpheed to get all the messages there, not only the ones you already received (in case you leave your messages on the server).

You can also define a limit for the size of the messages to download. Any message bigger than this limit will not be downloaded.

You can also choose to filter messages on receiving, if not set, the messages are only filtered when you use the filter entry of the Tools menu.

The default inbox defines the folder that receives the incoming (and not filtered) messages for this account. You can define a different folder as inbox for each of your accounts.

If the "Get all checks for messages on this account" is turned off, when using the "Get all" menu entry (or toolbar button) this account will not be checked. To check for new mails for this account, you must select the account, then use the "Get" toolbar button (or menu entry).

Send tab

In the "Send" tab you can define the settings that apply to sending mails.

You can choose to add the date field to the messages you send, generate a unique message identifier, or add custom header fields.

The user defined header field should be set up to contain your X-face picture.

If your SMTP server needs authentication, define the user ID and password to use in this tab.

Compose tab

In the "Compose" tab you can define your signature file, choose to always copy someone when sending mails (you can choose to always copy your boss, or yourself), and define the Reply-To field for the current account.


This tab is only available when Sylpheed has been compiled with GPGME and GNUPG (for signature and encryption).

With this tab you can choose the keys to use when signing or encrypting mails for this account.

Advanced tab

The Advanced tab contains some settings you normally do not need to change (unless you really know what you are doing).

You can change the default SMTP or POP3 ports used when connecting to your mail server, define a domain name to use when sending a mail.

The default folders for the sent messages, drafts and trash can be defined here. If not changed the current account will use the default folders.

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